HR processes and documentation aligned with payroll and reporting in Poland
In Poland, HR is closely linked to payroll, social security, and documentation duties. Selecting the correct contract model, maintaining consistent employee files, and managing changes (salary, scope, absence, termination) requires clear internal procedures. A reliable HR setup reduces disputes and supports consistent payroll and reporting.
Financial & management support
- Contract model selection and documentation readiness: UoP (employment contract), Umowa zlecenie (contract of mandate), Umowa o dzieło (specific task contract), B2B (business-to-business contractor model)
- Onboarding and offboarding workflows: checklists, templates, file structure
- Payroll alignment: HR data flow to payroll, change management, annexes, approvals
- ZUS (Zakład Ubezpieczeń Społecznych, Social Insurance Institution) documentation readiness and process discipline
- Optional HR calendar: internal deadlines, responsibilities, recurring actions
- Support for benefit structures and internal communication (where relevant)
Employee Insurance Advisory (via partner)
We coordinate employee insurance and benefit options via a trusted licensed partner (insurance intermediary). This can support retention, recruitment, and risk management.
- Group life insurance
- Medical packages / private healthcare options
- NNW (Następstwa Nieszczęśliwych Wypadków, personal accident insurance) options
Important note: GM Solution Hub is not an insurance company. Insurance placement is handled by the licensed partner.
Deliverables
- HR process pack: onboarding/offboarding, file structure, and templates
- Payroll-aligned HR responsibility matrix and data flow
- HR documentation checklist (what to keep and where)
- Benefits/insurance comparison request pack (via partner)