Internal controls, documentation discipline, and structured reviews for companies in Poland
Most compliance issues are not caused by intent but by inconsistency. Invoices, contracts, payments, and internal approvals may not match, and evidence is often stored in a fragmented way. This creates risk during audits, tender procedures, client due diligence, and internal disputes.
We help build internal controls and run structured internal reviews so your processes are consistent, traceable, and explainable.
What we review and improve
- Invoice-to-payment documentation discipline (contract → invoice → payment evidence → archiving)
- VAT (Value Added Tax) workflow controls and evidence completeness
- Readiness for structured e-invoicing: KSeF (Krajowy System e-Faktur, National e-Invoicing System) process review (where applicable)
- JPK (Jednolity Plik Kontrolny, Standard Audit File) readiness: internal data consistency and process controls
- MPP (Mechanizm Podzielonej Płatności, Split Payment Mechanism) triggers and invoice wording checks where relevant
- White list verification: biała lista VAT (VAT taxpayer bank account list) payment controls where relevant
- Corporate update discipline: CRBR (Centralny Rejestr Beneficjentów Rzeczywistych, Central Register of Beneficial Owners) update process after changes
- Internal approvals and expense controls, including procurement documentation and retention rules
Deliverables
- Compliance gap report (findings + risk level + remediation plan)
- Compliance calendar and responsibility matrix
- Internal control checklist (monthly/quarterly)
- Updated document workflow and file structure for audit readiness