Residence & Work Legalisation Support in Poland
GM Solution Hub supports foreign founders, professionals, and employers with the practical side of legalisation in Poland. We help you prepare the right documentation, keep business, HR and payroll records consistent, and organise the paperwork used in residence and work legalisation procedures.
Who This Is For
Foreign entrepreneurs and company owners running a business in Poland
Employees and specialists applying for residence on the basis of work (including high‑qualified roles)
Companies in Poland hiring foreign nationals and needing structured documentation support
Foreigners changing their purpose of stay (e.g., studies → work, work → business)
EU/EEA/Swiss citizens who need support with residence registration formalities in Poland
Common Legalisation Pathways
The right pathway depends on nationality, purpose of stay, and your current legal basis for residence. The most common options include:
Temporary residence permits
- Temporary residence and work permit (single permit)
- Temporary residence permit for highly qualified work (EU Blue Card)
- Temporary residence based on family circumstances (where applicable)
- Other temporary residence purposes depending on your situation (e.g., change of purpose of stay)
EU/EEA/Swiss residence registration
EU/EEA/Swiss citizens follow a separate residence registration procedure. Even when the process is simpler, documentation and local formalities still matter (especially when relocating with family or starting a business).
How Submission Works (Online vs Office)
Polish procedures are being digitalised. In many cases, applications can be prepared and submitted online using the government’s MOS portal (Case Handling Module). In some voivodeships, parts of the process may still require paper documents or specific local steps.
Temporary residence permits
- MOS is a government platform that helps applicants prepare residence applications and submit them to the competent voivode, with guided steps and checklists.
- Depending on the office and case type, electronic submission and official confirmations (e.g., UPO) may be available.
Local (voivodeship) differences
Submission channels can differ by voivodeship. Depending on your location and case type, the office may accept submission online (via MOS), by post, or via the filing office. Appointment systems and rules may also change over time.
Biometrics and identity checks still matter
Even when you submit online or by post, you may still be summoned to appear in person to provide biometric data (fingerprints) and, where required, a signature specimen. This is a standard step for issuing a residence card.
How GM Solution Hub Helps
We do not replace the decision‑making authority of immigration offices. What we do is make sure your documentation is complete, consistent, and business‑ready, so your application package avoids preventable errors and delays.
Documentation support for individuals
- Work/contract documentation pack (employment or civil‑law contracts, depending on your engagement model)
- Payroll and income confirmations (salary certificates, payslips, employer cost summaries)
- Business and activity confirmations for entrepreneurs (based on your accounting records and company documents)
- Insurance and continuity confirmations where applicable (based on available records and employer statements)
- Support with address / accommodation documentation workflow (depending on your housing situation and local requirements)
Documentation support for companies
- Employer documentation pack for hiring foreigners (role details, remuneration structure, internal confirmations)
- Payroll setup and ongoing payroll processing where agreed
- HR administration support for onboarding/offboarding documentation
- Accounting confirmations used in business and administrative procedures
Tax and social security certificates, where required
Some procedures or counterparties may request confirmation that a company has no tax or social security arrears. We can help organise the paperwork and coordinate the process to obtain:
- Certificate of no tax arrears (ZAS‑W)
- Certificate of no arrears in social security contributions from ZUS
Typical Process
- Assessment of your situation and target pathway (purpose of stay, role, employer status, company structure)
- Checklist and document mapping (what exists, what is missing, what must be updated)
- Preparation of payroll/accounting/HR confirmations and supporting documents
- Assembly of a structured application package (client‑ready and office‑ready)
- Ongoing support for updates, changes, and follow‑up document requests
Important Notes
- Residence decisions are issued by the competent Voivodeship Office based on applicable law and your specific circumstances.
- Submission methods and required document sets can differ by voivodeship and case type. We align the documentation pack with your region’s guidance.
- Certain steps may still require in‑person attendance, particularly biometric data collection when requested by the office.
FAQ
Do you provide immigration legal advice?
We provide documentation, process support, and business/HR/payroll evidence needed for applications. For complex legal interpretation or disputes, we can coordinate with specialised immigration counsel.
Can you support both the employee and the employer side?
Yes. We support individuals with their documentation pack, and we support employers with HR/payroll and confirmation documents required to present a consistent application file.
Can the process be managed remotely?
Yes. Document preparation and coordination can be handled remotely. However, you may still need to attend an office appointment if the authority requests biometrics or identity verification.